Open Access Technology International, Inc. (OATI) is seeking a professional, customer-service-oriented Personnel Services Assistant to support our Bloomington, MN location. This versatile role provides direct support across Personnel Services, Office Services, and Reception, ensuring smooth daily operations and a welcoming environment for employees, vendors, and VIP guests. This position reports 100% on-site.  Starting Salary Range: $52,000.

Key Responsibilities

Personnel Services Support

  • Assist the Talent Acquisition team with recruiting coordination and administrative tasks
  • Support the Training Department with tracking registrations, participant lists, and scheduling
  • Maintain detailed documentation of training attendance and records
  • Send notifications via Outlook, including reminders, confirmations, and follow-ups
  • Onboarding

Reception & Guest Services (Backup)

  • Serve as backup to the front desk, providing a professional first impression for all visitors
  • Coordinate Travel
  • Answer and direct calls with professional phone etiquette
  • Assign badges to guests and new employees
  • Coordinate vendor escorts as needed
  • Support building security operations and monitor gate access
  • Report turnstile issues and respond to alarms promptly
  • Document and escalate security concerns as appropriate

Office Services Support

  • Manage meeting room reservations and ensure seamless event logistics
  • Oversee event setup, ensuring a polished experience for VIP guests
  • Coordinate food orders for internal and external events, including vendor and catering logistics and requisition forms
  • Stock and manage office supplies
  • Ensure meeting areas remain clean, organized, and event-ready
  • Coordinate shipments and deliveries

Qualifications

  • Associate’s degree required; equivalent experience will be considered
  • Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment
  • Proficiency in Microsoft Office (Outlook, Word, Excel)
  • Professional phone etiquette and strong interpersonal skills
  • Ability to work independently, prioritize tasks, and manage time effectively
  • Ability to lift office supplies as needed
  • Must be able to work 100% on-site at our Bloomington, MN location
  • Legally authorized to work in the United States without requiring sponsorship now or in the future

This role is ideal for someone looking for long-term growth in a professional setting. If you thrive in a fast-paced, customer-focused environment, we encourage you to apply!

OATI offers Full-time employment which includes competitive salary and benefits, 401(k) plan with company match, paid time off, and excellent health and dental insurance programs.   OATI prides itself on providing a stable, supportive environment for career development with opportunities for future growth and promotion within the company. Applicants must be self-motivated, energetic, and willing to work in a team-oriented company.

OATI is an EEO/AA employer.  All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance, genetic information, or protected Veteran status.

OATI is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Personnel Services Department at 763.201.2000 x 1262 or hr@oati.net.